AGGREGATED ACCOUNTING

Aggregated sales posted per day

Sharespine's feature for aggregated flow, which creates daily summaries with configurable conditions in the form of ledger entry posted according to your preferences. This ledger entry is then posted to the accounting or ERP system. In addition, reconciliation of payment systems can be read and posted for true automatic accounting.

E-commerce Accounting Automated Accounts Receivable

PHASE 1

Registration

Sales and Credits

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Sales events

Through one or multiple of your sales channels, sales and credit information is imported. This means that the activities that have taken place in the sales channels are imported to Sharespine for further automation. By importing the information individually, there is also the possibility to add more logic later in the processing chain.

Aggregation

All information are grouped by day with a cutoff at midnight. This means all transactions are grouped based on the date they occurred. The information is posted by VAT rate, payment method, gift card, and, for example, gratuity/tipping, depending on the information supported by the sales channel. In addition, there is also the possibility to influence the posting based on the origin of the sale, which simplifies reporting for, for example, OSS or VOEC reporting.

Accounting

The aggregated information is posted in the accounting or ERP system as a ledger entries dated on the day of the activities. The ledger entries are also linked to a PDF index that identifies which sales were included in the aggregated posting, allowing for the possibility to trace the relationships backward in the chain.

PHASE 2

Reconciliation

Fees & Payouts

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Payment events

In the previous phase, we have grouped and recorded all activities related to sales and returns. To these activities, we will now expect fees associated with payment services and actual payouts to come.

Aggregation

All documents are grouped by day with a cutoff at midnight. This means that all documents are grouped based on when the activity occurred. The documents are then separated into groups for fees, potential VAT on fees, and payouts to the bank.

Accounting

The aggregated information is posted to the accounting or ERP system as a ledger entry dated on the day of the activities. These documents are also linked to an PDF with index of the sales included in the aggregate, allowing for the possibility to trace the relationships backward in the chain.

Comparison

Accounting Methods

Property	Automated Accounts Receivable	Aggregated Accounting
Compatible with Connectors for webshops, marketplaces, and point of sale
Compatible with Connectors for payment systems
What is imported from the external system?	Order or Invoice	Order
What is exported to the external system?	Order or Invoice	Ledger entry
Accounts Receivable in the accounting system		-
Inventory adjustment		-
Number of ledger entries per day	One for each unique sale, return, and reconciliation per day. This means 2 ledger entries per day per unique sale or return.	One for all sales and returns on the same day, and one for all reconciliation documents on the same day.

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